General Vendor Guidelines, Application & Contract
2025 Loomis Fruit Shed Festival
Saturday, October 4, 2025 | 10:00 AM – 4:00 PM
Downtown Loomis, CA
The Fruit Shed Festival is a one-day event with an estimated attendance exceeding 5,000. Our events are designed to bring people together and create platforms where local businesses can showcase their products and services while community members can discover new opportunities and build meaningful relationships. We believe that a strong local economy is built on the foundation of robust community support and engagement. This year’s Fruit Shed Fest will highlight our rich agricultural heritage, foster community spirit, promote health and wellness, and support local business. It will allow for a unique opportunity to revitalize interest and attract a larger, regional audience to our Beloved Town of Loomis!
Celebrate the roots, flavors, and spirit of Loomis at the 2025 Loomis Fruit Shed Festival — a lively, family-friendly event honoring our town’s agricultural heritage and the historic fruit sheds that helped shape our community.
This beloved hometown festival features:
🍇 Local artisan and craft vendors
🍑 Farm-fresh produce and homemade goods
🎶 Live music and entertainment
🍷 Beer & Wine Garden featuring regional favorites
🧒 Kid Zone with hands-on activities
🎨 Chalk art contest and community exhibits
🍔 Delicious food trucks and local bites
Whether you're a longtime local or first-time vendor, the Fruit Shed Fest is a day to connect, shop, taste, and celebrate what makes Loomis unique.
An early response is advised, as there is a limited number of vendors accepted.
Applications that include the required permits and an insurance certificate must be submitted by September 15, 2025. Please ensure all documentation is complete and submitted on time to avoid any delays in processing.
Vendor Registration Fees
Harvest Market $75: Booth displays that can qualify are local produce, flowers, honey, homegrown items, homemade items, etc.
Non-Profit $125: Service Organizations and non-profit groups that fall under 501c status
General Vendor $150: Booth displays that can qualify are sponsor displays, informational booths, organization promotion, product promotion and sales, health information, etc.
Beer/Wine Garden $250: Local Breweries and Wineries
Food/Drink Vendors $250: Food Trucks and Food/Drink Vendors
Permits and Vendor Insurance are required; see below.
Chamber Members receive $25 discount on the registration fee.
Eligibility
Vendor booths will be approved by the Planning Committee. Booths will be selected according to quality, uniqueness, and suitability. Applications must include a brief description, a photo of inventory, or photo of booth display.
Rules
Location: Downtown Loomis - Train Depot Plaza
5775 Horseshoe Bar Rd, Loomis, CA 95650
Arrival/Set up time: 7:00 -9:00 am
Event Start Time: 10:00 am
Event End Time: 4:00 pm
Breakdown time: 4:00 - 5:00 pm
Please Bring:
Your own 10'x10' Pop-up (Canopies larger than 10'x10' will be asked to be taken down for the entirety of the event)
Table/tablecloth/chairs
Your business/organization displays information, products to sell, and printed collateral to hand out.
Booth Size
10 feet x 10 feet. Additional booth space of 10'x10' can be requested, but is not guaranteed. Space is limited. Please be prepared to submit two current photos of the display or items for sale after you submit your application.
Permits
The County of Placer requires that you collect and account for sales tax on each sale. Vendors who do not already hold a valid Resale Permit in the State of California must obtain a temporary permit from the State Board of Equalization. More information can be found here: Placer County TFF Food Permit.
If you have any questions, please call Placer County Health and Human Services at 530.745.2300
The State of California requires all vendors to have a resale certificate in their booth and stated on your application. If you do not require a Resale Certificate, please complete the Board of Equalization form 410D.
https://www.cdtfa.ca.gov/formspubs/cdtfa410d.pdf
If you have any questions, please call the State Board of Equalization at 916.227.6709.
Applications with applicable permits and an insurance certificate are due by September 15, 2025.
Vendor Insurance Requirements
You are required to provide a $1,000,000 Liability Insurance Policy naming “Loomis Basin Chamber of Commerce” as Additionally Insured.
Your personal Homeowner’s Insurance may offer coverage. It is your responsibility to contact them with the following requirements:
Certificate of Insurance shall be a minimum of $1,000,000 liability coverage.
Certificate Holder shall be: Loomis Basin Chamber of Commerce; 6090 Horseshoe Bar Road, Loomis, CA 95650
Additional Insured Endorsement naming Loomis Basin Chamber of Commerce.
Please include the location and date of the event on the certificate.
An additional insured endorsement is attached to the certificate on a separate page. Your insurance carrier may charge an additional fee for the “Additional Insured Endorsement.” The Additional Insured Endorsement should include the following language:
“Loomis Basin Chamber of Commerce is named as additional insured for all liability arising out of the operations by or on behalf of the named insured in the performance of this Agreement.”
Please be advised that the insurance provided is primary coverage of the Loomis Basin Chamber of Commerce with respect to any insurance or self-insurance programs maintained by the Loomis Basin Chamber of Commerce, and no insurance held or owned by the Loomis Basin Chamber of Commerce shall be called upon to contribute to a loss.
IF YOU NEED TO PURCHASE INSURANCE: This $1,000,000 Special Event Insurance policy can be purchased online HERE.
Please note that your booth will not be confirmed until evidence of acceptable coverage is provided.
Applications with applicable permits and an insurance certificate are due by September 15, 2025.
Parking Permit
Each booth is permitted one (1) parking space in the designated area, available for use between the hours of 7:00 am and 5:00 pm. Please park in the designated vendor parking area.
Submitting Applications
Important: Before beginning the application process, ensure you have all the required documents ready to upload on the next page. They are necessary for submission.
Valid Resale Certificate Number
Vendor Insurance Certificate
Applicable Permits
Photo(s) of your display or booth items